Course details

Overview ?

The Course

The accomplishment of most projects involves the use of contracts to ensure that both parties understand their respective roles in project delivery. This course brings these elements together in a two part format to gain a synergistic understanding of the processes involved. Contractual relationships are an important aspect of Project Management. It is important to have an understanding of how they are used to achieve the desired goals and objectives of a project, how they are created and structured, and some of the various methods available to negotiate contracts, and to resolve disputes.

The Contract portion of the course will also examine some of the main clauses that appear in contracts, together with a number of alternative contracting strategies and structures. It will then consider methods to be used in negotiating contracts, including techniques relating to negotiating on variations and claims. The various methods and techniques of dealing with commercial disputes arising from contracts will be reviewed, and there application to both local and international settings.

The Structure

Module 1 - The Complete Course on Contracts Management

Module 2 - The Complete Course on Project Management

The Goals

This programme will give you:

a solid grounding in project management planning and control methods with this comprehensive course using proven project management techniques
the foundation, tools and proven techniques to plan, manage and control each stage of the project life cycle
skills to work within organizational and cost constraints
ability to establish and accomplish goals that are linked directly to stakeholder needs
skills to get the best out of your project team
tried and proven project management tools to get the job done on time, within budget and accordance with requirements
a proactive approach to risk; both threats and opportunities, which will give you a clear understanding of both a qualitative & quantitative view of risk analysis

Contracts and Project Management knowledge, skills, tools and techniques are taught through case studies, experiential exercises and practical examples that can used immediately to improve your contracting and project results.

The Process

The course is not industry specific so representatives of all functional disciplines would benefit from learning the methodologies, and mastering the tools, presented in this course. Individuals from all industries, government bodies, non-profit organizations and any one who are interested in learning techniques for contacts and managing projects will find this course valuable.

The Delegates

This programme will be of especial interest to:

Programme and Project Professionals
Project Team Members
People responsible for managing projects and contracts
Technical Professionals and Engineers moving into project leadership roles
Procurement and Purchasing Professionals

The Benefits

Exposure to world class practices from other regions and industries
Develop and use work breakdown structures
Estimate project time and costs using proven techniques
Use a practical, step-by-step process to manage project risk

The Results

Establish a project control system and monitor progress
Learn how to establish project goals and objectives that are directly linked to stakeholders’ needs
Develop realistic and measurable objectives to ensure positive results
Identify threats and opportunities to your project, and weigh their relative value
Identify and overturn the psychological barriers to risk in stakeholders

The Core Competencies

Contract Structuring & Formation
Choice of Contract Type
Contract Terms and Conditions
Negotiation of Contracts & Disputes
Cost Estimating & Cost Management
Critical Path Management
Detailed Estimating
Project Planning (WBS, network, etc.)
Project Closeout
Lean Project Management

Programme Outline

Module 1:

The Complete Course on Contracts Management

What are contracts and how are they created?

The need for contractual relationships
What is needed to create a valid contract?
- Offer and acceptance
- Intention to create a legal relationship
- Written or oral?
- Other legal formalities in different countries
  - Signing and sealing
  - Witnesses
- Authority to sign
- How to prove authority
- The tender process
- Involvement of agents
- What happens if there is no contract, but work is carried out anyway?
- Making contracts enforceable – with particular emphasis on the international context

Structure of Contracts

Form of Agreement
General Terms and Conditions
Special Terms and Conditions
Schedules or Appendices
Title (ownership) and risk of damage
- When does it transfer?
- Use of ICC INCOTERMS
Notices and other formalities
Which law and which courts?
Different contractual structures
Traditional
New structures used in the Middle East
New structures not widely used in the Middle East

Collateral Documents

Bonds and guarantees
- Tender Bonds
- Advance Payment Bonds
- Performance Bonds
- Warranty Bonds
- Parent Company Guarantees
Retention/Withholding
Retention Bonds
Letters of intent
Letters of award
Letters of comfort or awareness
Types
Who should carry the cover?
How should you manage claims?
Are banks or insurance companies good enough security?
Insurance policies
Assessing the need for financial security in the current economic climate

Changes to the Contract Documents
- Need for consent
- Assignment/Novation explained and distinguished
- Waiver
Changes to the scope
Variation clauses
Notice provisions
Valuation of variations and changes
Claims – what they are, and how they arise
Delay caused by client
Delay caused by contractor/supplier
Force majeure
Delay and disruption

Resolving Disputes

Negotiation
Staged dispute resolution clauses
Litigation
Arbitration
New best practices in dispute resolution
- Mediation
- Conciliation
- Early neutral evaluation
- Expert determination
- Mini-arbitration
- Pendulum arbitration
- Final questions and review of course

Module 2:

The Complete Course on Project Management

The World of Project Management

Project lifecycle model
Classic and modern project constraints and parameters
The concept of project management maturity
Selecting projects to meet organizational goals
Aggregating projects into programmes and portfolios
Establishing a project support office
Considering and confronting uncertainty in project selection decisions
Project data, information and knowledge management
The art, science and practice of project management
Case Studies and Group Exercises

Project Planning, Scheduling and Budgeting

Project plan vs. Project planning
Strategic, tactical and operational planning
The contents of a project plan
Level of detail in scheduling
Network logic and dependency analysis
Project uncertainty and risk management
Introducing uncertainty in planning
Fundamentals of budgeting & cost control
Methods of budgeting
Improving cost estimates
Best practices of project planning, scheduling and budgeting
Case Studies and Group Exercises

Project Resourcing, Monitoring and Control

Resource allocation
Expediting a project
Allocating scarce resources to projects
The Critical Chain approach
Designing the monitoring cycle
Performance indicators and feedback mechanisms
Earned value management
Designing the change-control system
Proactive management and plan updating
Case Studies and Group Exercises

The Project Manager’s Roles and Responsibilities

Selection of the Project Manager
Project Team-building and empowerment
Team management challenges
Delegating with confidence
Communication within the project team
Project team leadership
Multidisciplinary teams
Conflict handling
Best practices of people-based project management
Case Studies and Group Exercises

Project Evaluation, Reporting, Closure and Hand-over

Evaluation criteria
Project auditing
Project review meetings
Analysing project performance
Progress reports and records
Determinants of project success
Successful project hand-over
Lessons learned and creating learning culture
Best practices of project evaluation, reporting and closure

Day 1

Day 2

Day 3

Day 4

Day 5

Training Methodology

The Complete Course on Contracts & Project Management

Course details

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